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Event Coordinator

Rocky Mountain Public Media, Inc. (RMPM) is the parent company of Rocky Mountain PBS, KUVO Jazz, and The Drop. Over a million Coloradans turn to Rocky Mountain PBS, KUVO Jazz, and The Drop to discover provocative and inspiring local, national, and international programming; find diverse viewpoints; score front row center seats to world-class performances; and experience lifelong learning opportunities every month.

The Event Coordinator plays a key role in delivering memorable, mission-driven events that celebrate and engage RMPM’s Friends and statewide audiences.

Reporting to the Director, Event Strategy & Operations and working in close collaboration with the Event Producers, the Event Coordinator provides essential operational and logistical support before, during, and after RMPM’s live and virtual events. This role is hands-on and detail-oriented – supporting everything from vendor coordination and registration setup to guest communications, on-site logistics, and post-event reporting.

The Event Coordinator helps ensure each event reflects the warmth, inclusion, and excellence that RMPM stands for.

Essential Duties & Responsibilities
  • Pre-Event Support
    • Assist Event Producers in developing and maintaining project timelines and task lists for upcoming events.
    • Build and maintain event registration pages and RSVP lists, ensuring accuracy and alignment with branding and accessibility standards.
    • Support communications and outreach efforts, coordinating with the Membership and Marketing teams to ensure consistency across platforms.
    • Coordinate and confirm logistics such as venue details, catering, volunteer assignments, and audiovisual needs.
    • Prepare event materials (signage, name badges, check-in lists, collateral) and ensure inventory and supplies are organized.
  • Event Execution
    • Provide on-site event support, assisting with setup, check-in, guest experience, and tear-down.
    • Serve as a welcoming point of contact for attendees, partners, and volunteers.
    • Ensure event spaces are well-prepared and reflect RMPM’s brand and hospitality standards.
    • Support the Event Producer in troubleshooting issues and ensuring a smooth attendee experience.
  • Post-Event Follow-Up
    • Assist in collecting and organizing event data, attendance reports, and feedback surveys.
    • Support thank-you communications, follow-up outreach, and the cataloging of photos, videos, and key event documentation.
    • Help maintain organized records of event materials, vendor invoices, and post-event reports.
  • Administrative and Team Support
    • Maintain up-to-date event tracking in project management tools such as Monday.com and Slack.
    • Support vendor communications, invoicing, and contract processing as directed.
    • Participate in cross-departmental meetings to ensure alignment of event goals and execution.
  • Other duties as assigned.
Minimum Qualifications of Position
  • 1–2 years of experience in event coordination, project support, or administrative assistance – preferably in a nonprofit, public media, or community engagement setting.
  • Demonstrated ability to manage multiple projects with strong attention to detail and follow-through.
  • Excellent interpersonal and written communication skills, with a customer service mindset.
  • Proficiency with tools such as Microsoft Office, Outlook, and event or project management platforms (e.g., Monday.com, Eventbrite, Classy).
ADDITIONAL Qualifications of Position
  • Must be able to work evenings and weekends as needed for events.
  • Must possess a valid driver’s license and be able to travel throughout Colorado.
  • Ability to lift and carry event materials up to 50 lbs.
  • Bilingual skills are a plus.
  • Passion for community engagement, live experiences, and RMPM’s mission.
Career Path The Event Coordinator role serves as a key entry point into RMPM’s event and engagement team. Employees in this position gain comprehensive experience in event logistics, operations, and audience engagement – building the foundational skills necessary for advancement within the organization. With demonstrated success, strong performance, and growing project leadership skills, an Event Coordinator may advance to roles such as:
  • Event Producer – leading the planning and execution of events and managing cross-departmental coordination.
  • Senior Manager, Event Strategy & Operations – overseeing the full portfolio of RMPM events and developing strategic event initiatives.
This role is ideal for individuals passionate about creating meaningful experiences, developing professionally in a dynamic team environment, and growing within a mission-driven organization.

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